October 4, 2021

Administrative Assistant (term role)

Job Description

As an Administrative Assistant with Trans Mountain, you’ll have the opportunity to work with a progressive and fast-paced group of professionals in the Burnaby Terminal department. This position is based in our Burnaby office.

The successful candidate will be responsible for providing administrative and clerical services in order to ensure effective and efficient operation of the office and support the work of management and other staff.

Key Responsibilities

  • Provides general administrative assistance including organizing mail, answering telephones, photocopying, paper/electronic filing and document preparation and control including updating manuals. Maintain files and process documentation specific to the business area.
  • Act as the primary point of contact to greet visitors on site and coordinate calls, and in person requests to the appropriate person.
  • Coordinates meetings, travel arrangements, office services including supplies and equipment maintenance.
  • Participate in safety meetings and emergency response exercises as well as support other field related functions such as P/L awareness, landowner notifications and handouts, contractor functions.
  • Provides data entry and administrative assistance related company computer programs such as both corporate systems (D365, ADP), maintenance management systems and training systems, as well as other internal reporting systems which include unauthorized activity reports and operational incident reports.
  • Assists with department financial administration requirements including budgeting, invoice coding, chase card coding, employee expenses, new vendor setup and procurement activities.
  • Communicates with internal (head office departments, other districts) and external (public, contractors, consultants) groups.

Qualifications and Professional Experience

  • Post-secondary education training in business systems (e.g. Microsoft Office- Word processing and accounting).
  • Minimum of 3 years’ experience in an administrative support role, preferably in an oil and gas or industrial environment. Knowledge of office administration.
  • Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
  • Must be a team player with a positive attitude.
  • Self-motivated, capable of performing tasks with minimal supervision.
  • Able to prioritize and handle multiple tasks simultaneously.
  • Attention to detail is critical.
  • Ability to work well under pressure and handle strict deadlines.
  • Strong organizational skills.
  • Excellent verbal and written English communication skills.
  • Ability to work in a fast paced and dynamic environment.
  • Must be a problem solver with the ability to find resolutions.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take.  Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity. We offer:

  • A place to share a sense of purpose and build relationships.
  • Meaningful work that makes a difference.
  • An opportunity within the Canadian energy industry.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain existing, and expansion, pipeline corridor.

In Alberta, the existing pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Diversity and Inclusion

Trans Mountain is committed to supporting diversity and individual differences.  The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day.  Trans Mountain welcomes new team members from traditionally underrepresented groups, including women, Indigenous Peoples, members of visible minorities and persons with disabilities.

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